We are looking for an HR Assistant

The P&O Assistant is responsible for accurate, complete and timely personnel administration. The position supports the P&O Manager by tightly organizing and monitoring the administrative foundation of the HR policy. In addition, the P&O Assistant provides supportive facility work, insofar as it affects personnel processes.

A complete, current and error-free personnel administration, in which all personnel files, contracts and mutations are timely and correctly processed, processes are standardized and management and employees can rely on correct and consistent HR information.

Responsibilities

Personnel Administration:

• Manage, update and monitor digital and physical personnel files.
• Processing:
  • contracts and contract changes
  • salary and function changes
  • inflow, through-flow and outflow
  • leave and absence records
• Checking the completeness, correctness and timeliness of HR documentation
• Identifying discrepancies and missing data
• Preparation of HR reports and overviews

Support P&O Manager:

• Administrative preparation of HR projects
• Drafting and maintaining procedures, formats and work instructions
• Preparing reports, presentations and management information

Onboarding, transfer and offboarding (administrative):

• Taking care of all administrative steps surrounding the above.
• Preparation and processing of hiring documentation
• Administrative processing upon exit from employment

Terms of employment & legislation:

• Administrative support on terms of employment and benefits
• Application of applicable laws and regulations in personnel administration
• Preparation of documents for audits and controls

Internal communication (executive):

• First point of contact for employees with HR (administrative) questions
• Taking care of standard communication (mailings, newsletters, mutations)
• Referring substantive HR questions to P&O Manager

Facility support:

• Administrative handling of:
• access means (passes, keys, tags)
• Personal Protective Equipment
• Lease cars and ICT registrations
• Maintenance of facility supplies
• Contact with suppliers (orders, notifications)
• All other facility work

KPIs

• 100% correct and timely personnel administration
• No missing or expired contracts/documents
• Timely onboarding throughput and offboarding administration
• Employee satisfaction with HR administrative processing
• Timely and accurate HR reporting

Reports

• Weekly reporting to P&O Manager
• In case of deviations report directly to P&O Manager

About us

Since 1974 HATO has been providing the best lighting solutions for the agricultural sector. We do this on a global basis: from the Netherlands to China and Australia and everything in between. We know that optimal lighting is the basis for responsible and profitable animal husbandry. It is our mission to make this available to everyone.

We are not just another company; we are a movement toward a more sustainable and enlightened future in animal husbandry. Join us and be part of a team making a global impact.

What are you waiting for? Apply today!